How Much Do Online Payroll Services Cost?

Are you looking to save time in managing your payroll?

Taking care of payroll week to week or month to month can represent a significant drain on your time. Most importantly, because you are focusing on payroll, you have less time to manage the tasks that really matter to your business. This is the same even if you delegate the task to someone within your organization.

cost for payroll outsourcing by brand

The major benefit of online payroll services is that they have streamlined processes in place to make it much easier for them to manage the payment of your employees. Because of that, they can spend less time managing your payroll than you would.

This ultimately means that they don’t have to charge so much money for the service.

But how much does the service cost? Let’s have a look at the answer to this question and work out whether it is economical to online payroll services.

How Much Do Online Payroll Services Cost?

Compare Prices for Business NeedsThe cost of online payroll services is determined by a couple of different factors. Here are the main things to look for:

  • The cost of the check for each individual employee
  • The level of service provided (simple advice or automated transfer)
  • The size of the base fee for the whole business

Now, let’s break these down and work out what the effective what the cost of online payroll services is.
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Processing Fee Per Employee

Almost all online payroll service providers will charge a small fee for each individual on the business’s payroll. For basic payroll services, you can expect to pay between $0.82 and $3.45 per month for each employee.

The Level of Service Provided

However, payroll services can do more than just manage the payroll from month to month. A payroll online service center may also offer further features such as direct deposit and also tax file management.

The cost of these extra services may push the cost of the service per employee up to $10. But, by going for a full suite of services, you can save time and money at the end of each financial year.

The Size of the Base Fee

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On top of the per-employee fees, a payroll service provider will usually also take a base fee for the total account. This means, for example, a company might pay a $180 fee for the whole year, plus the individual costs of managing each employee’s pay.

This base fee can significantly affect the viability of a payroll service.

For example, a small business with 10 employees will get a lot less value out of a payroll service if they are paying the same base fee as a company with 50 or 100 employees.

But, in this case, you should look for particular online payroll services for small businesses.

Total Payroll Costs

Now you can better assess the total costs of payroll services for your business. To do this, calculate the cost of the service over a 12 month period. This will allow you to better compare payroll service providers with different fee structures.

As an example, a business with 30 employees looking for basic payroll services may spend something like $299-$950 per year.

List of Online Payroll Services

Now, let’s look at some individual payroll services to get a better idea of the actual costs of the service. This will also give us a better idea of how payroll costs are calculated.


Paychex is one of the largest and best online payroll services. The basic Paychex package starts at $59 per month with an extra $4 per employee. Relatively speaking, these figures are quite high.

However, Paychex offers a number of extra features that may make such fees worthwhile. In particular, Paychex is not simply a payroll service provider. It also offers a full suite of human resources services that can be integrated with payroll services.

Unfortunately, Paychex does not advertise the exact costs associated with the additional features it offers.

One further bonus of Paychex is that it is set up to deal with payroll of employees from less than 10 all the way up to 1000+. They offer specific information modules for small business owners too.
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Gusto specializes in helping small businesses with payroll and HR solutions. Gusto’s services start at $6 per month per employee, with a base fee of $39 per month across the organization.

Gusto’s fees then go up to $12 per employee per month for extra benefits. Their Concierge package charges $149 as a per-month base fee but includes features like health benefits administration and time-management and accounting tools.
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SurePayroll is actually owned by Paychex but is specifically geared toward small businesses. They offer a low-cost entry-level option for small businesses which is $19.99 per month plus $4 per employee.

These figures are quite low but, unfortunately, it is mostly a self-service program. This means you can use the software but do most of the tax file management and other services yourself.

However, SurePayroll also offers a full-service option which is $29.99 per month and $5 per employee. This plan includes a faster payroll period and access to HR advice.

SurePayroll does offer some further individual features with individual costs attached.
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ADP is a multinational service provider with scalable options from small businesses all the way up to 1000+ employees.

ADP does not publish online plans but instead offers quotes on an individual basis. This can be useful because you can tailor a plan to the specific needs of your business.

Also, having the backing of such a large business can be useful in ensuring you are complying with payroll regulations.
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Find the Balance

Outsourcing payroll is all about finding the balance between cost and reward. Online payroll services can provide so much to businesses by streamlining processes that would otherwise consume a lot of time and energy. This can improve business efficiency and performance.

But, finding the right online payroll service provider means finding one that offers a product that matches the specific needs of your business. You only want to be paying for the features that are actually of value to you.

So, get a number of different quotes, try to negotiate, and streamline your processes in an economical way.

If you’ve found this information useful, why not check out some of our other great articles on business and technology solutions?
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What to Look For When Choosing the Best Online Payroll Service

PAYROLL SERVICEIf you want to earn money online, then it's best that you search for the Best Online Payroll Service. If you want to make extra money from your home with your own company, then it's best that you search for a payroll service. This will help you manage and track all of your employees' income and expenses so that you won't have any difficulties when it comes to making payroll.

When searching for the best payroll service, there are a few things you should be looking for. One, the service should be able to provide accurate information that will help you to monitor everything and get a better look at how well your employees are doing. Two, the service should allow you to use their online tools to track employee records.


Reliable payroll services are able to do this because they have all the information on their records. These include a record of every employee's personal details like name, address, phone number, etc. They also have a record of every employee's paycheck and the date that their salary is paid.

The next thing you should do is make sure that the payroll company is licensed. Some companies might be able to get away with not being licensed, but it's always better to get a license for your payroll company so that you know that they are legitimate companies never get in trouble with the government for fraud. Once you get a license, you can be sure that the company will follow your rules, regulations, and other laws regarding payroll and will provide you with quality service.


It's also important to look at the payment methods that they offer. Some online payroll services only accept certain methods, such as credit cards, check or cash. Other services, however, may accept all three, so make sure that the payroll service you get accepts the most common payment methods.

It's best to choose a payroll service that can provide you with the accurate information that you need for the best possible payroll service. It's also important that the company will also give you regular updates about what's going on with your business so that you know exactly what you need to do. You can always find these services online and in the yellow pages.


There are some drawbacks to using a payroll service. Some of these concerns include the amount of time it takes to process their paychecks. If the processing takes a long time, you could end up getting delayed payments or even a miss payment.

Overall, hiring a payroll service is still one of the best options that you have if you want to take care of your employees and keep track of their data. Make sure that you get a good company to work with, as this will ensure that your business runs smoothly.
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