How Much Does Office Water Delivery Service Cost?

Whether you are operating a business as a call center, a medical practice, a law firm, a dental office, or a retail brick and mortar store the need for water for employees and customers may arise. Having clean and refreshing drinking water available to employees can help boost general morale and negate the need for excess breaks to outside break areas or convenience stores to access water.
It is important to weigh out the options and the costs you may be looking at when investing in a water delivery service for your office or business space.


The general cost will, of course, depend on the volume of employees you have as well as the water type and supplier you choose. For an average of 15 employees it can cost around $120 a month for office water delivery.

Many different factors can change this number, however. For example: consider whether your business would require personal bottled water or 5-gallon bottles dispensed through a water cooler or possibly both. If you choose to invest in a 5-gallon water bottle option keep in mind you will also need to account for the water cooler that will dispense the water. This can almost always be purchased directly through the water delivery company as well.
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Depending on the company you choose to go with the cost for gallons vs individual bottles may differ. On average the cost for a 5-gallon bottle is usually $5-$8. The average cost for individual bottles is typically around $5-$7 for a 24 pack of 16-ounce bottles.

If you purchase 5-gallon bottles you would also need the one-time investment of a water dispenser which runs about $100-$220 on average. An additional cost to consider is the cost for small disposable cups such as dixie cups. These can typically be found for $41.99 for 1,200 cups at a 5-ounce capacity or $52.99 for 2,400 cups at 3 ounces each.

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Bottled Water Delivery fees:

Some office water delivery services will have a delivery fee. This fee can be as low as $10 and may even be included in your overall monthly costs for the service.

Popular water delivery services:

The great news is there are several options for office water delivery services so you can find what supplier best fits your needs. Some of the most common services providers used are:

  • FIJI Water
  • Sparkletts
  • Absopure
  • Costco
  • ReadyRefresh
  • Diamond Springs
  • Mountain Glacier
  • Culligan
  • Arrowhead Water
  • Highland Mountain
  • Nestle
  • Poland Spring

With several different service providers you may be asking yourself, “What’s the difference?” and the answer is quite simple. Depending on your location and the provider you get a quote from you will be offered a range of water options such as various water filtration systems, water bottled at the source, spring or purified water, weekly or monthly delivery options and much more.

Whether your company is expanding or a small and effective team you want your water delivery service to provide a reliable product that is cost-effective and refreshing for you and your team.

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Pros and Cons of Employees Drinking Bottled Water

Bottled water comes in all varieties. There are bottled drinks, bottled teas, bottled juices, bottled gels, and bottled mineral waters. There are even bottled coffee, tea, hot chocolate, and hot cocoa. These products come in almost every form that a person could possibly imagine. Each one has its own benefits and disadvantages.

bottle water

Bottled water comes in both natural and synthetic forms. Natural bottled water comes from the earth such as springs, rivers, and lakes. Natural bottled water may not be carbonated at all, or it may contain chlorine and other chemicals.

Synthetic bottled water comes from a variety of sources. Bottlers make their money by selling as many bottles of water as possible to consumers. Some of these sources include spring water, municipal tap water, well water, and water that has been treated and bottled. The bottles are sometimes labeled as “spring” or “well” water.

Most liquid carbonation comes from the use of carbon dioxide under pressure. The pressure in this case is the equivalent of three to four atmospheres of air. This pressure keeps the liquid at a consistent temperature. The bottles are then filled with a mixture of dissolved carbon dioxide and water that has been filtered. This process allows the product to have a high level of carbonation.

office water services

There are a variety of reasons that some people prefer to drink water that has been processed with liquid carbonation. This method allows the product to have an incredibly cold and refreshing feeling that most people find very comforting. The liquid carbonation also makes the product appear to be more purified. Many people who consume this type of product find that it can have a higher concentration of minerals than tap water does. Many people believe that it is also easier to drink.

Some people choose to drink a natural product as opposed to a bottle. There are several companies that produce natural, filtered liquid water. Some of these companies have a better quality product that is easier to use.

Natural and synthetic products can also be purchased separately. These products are sold at a lower price because they have less to replace. Many of these products also have a lower concentration of contaminants because they are made in the same way as bottled water. The cost is also lower because of the fact that they do not need a carbonate or other processing.

Some people choose to drink bottled water because they feel uncomfortable drinking tap water. Some of these individuals prefer to drink their water with a little water softener on it. These softeners work by removing any debris that may be present.

A natural product also gives many of us the opportunity to take advantage of something that we would not be able to enjoy if our water were naturally occurring. If you think that the cost of buying bottled water is not worth it, then by all means purchase your water from a company that produces it. Just make sure that it is a good product.

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The average American spends 8.5 hours a day working. Seeing as you spend over a third of your day hard at work, the need for hydration is more important than ever.

You rely on basic supplies when working in an office, such as a computer, printer, ink, and pens. But what about water? It's essential that you have a supply of clean, crisp water to keep you hydrated all day long.

As such, you may need to set up an office water delivery service for your company. But what if you're unsure of how much it will cost?

To learn all there is to know about office water delivery, then check out this article. We've got the best information to help you learn about different types of office water services and how much you can expect to spend.

Water Cooler With Water Jug

One option for office water services is a water cooler with a bottle. You get a water cooler which you would purchase or lease through the water delivery company. The company would then deliver large water bottles at a set schedule to your office.

This is a convenient way for everyone in the office to have access to water. Some water coolers have the option to dispense both hot or cold water.

The average cost can range from $5 to $8 for each 5-gallon water bottle. The amount of water bottles you need a month is going to depend on your company size.

You also will need to pay for the water cooler. Some companies allow you to purchase it for a one-time cost. Other companies have you lease it and include that cost in your monthly bill.


It's convenient to have both hot or cold water options. This means clean, cold water whenever someone needs it.

The hot water can be used to make tea, instant coffee, instant oatmeal, or an instant lunch. There is also less waste with a water dispenser since employees can use their own reusable water bottles for drinking.

You also have the option to purchase small plastic cups for drinking.


When figuring out your office water budgeting, you would have to consider all the costs when it comes to a water dispenser. This includes the cost of the dispenser, the water, and plastic cups if needed.

You also need to figure out the right delivery schedule so that you don't run out of water.

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Bottled Water

Another option is to set up a delivery of individual water bottles. This may work for your company if you have a small number of employees and don't need a large water bottle dispenser.

A 24 pack of 16-ounce water bottle can cost from $5 to $7. You would have to calculate and figure out how much your office would need on a monthly basis when determining to purchase bottled water.


It's convenient to be able to grab a cold water bottle straight from the fridge. It's also less flimsy than a paper cup of water.

What's more, some people prefer the taste of bottled water over tap. Water bottles may also be an option if you don't want to lease a water dispenser or deal with maintenance.


Water bottles are not the most environmentally friendly choice. In 2018, nearly 27 million tons of plastic were sent to landfills, polluting our planet and harming local aquatic life.

What's more, with a water dispenser, you need a place to store the water bottles. This can take up precious space within your office that could be used for more productive means.

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Water Dispenser Without Water Jug

If you don't want to be limited by water delivery services, you can choose a water dispenser without a water jug. The dispenser will be attached to your water line.

This may be a great option if you have a large office and need to keep up with high demand. It also keeps fresh, crisp water on hand, right when you need it the most.

Consider that the average person needs anywhere from 11.5 cups to 15.5 cups of water a day. Even when you are a little dehydrated, it can make you feel fatigued.


With a bottle-less water cooler, you'll eliminate the need for regular delivery of bottled water. This means there's no need to figure out when your next water delivery will be, or the need to tweak your schedule to accommodate this delivery.

A water dispenser means less plastic waste, since there's no need to use individual plastic water bottles or large 5-gallon bottles.


You will have to maintain a water dispenser system. For example, someone will have to regularly change the filters. Another consideration is the installation cost.

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Additional Costs to Consider

In general, the average cost of office water services can be around $120 a month. However, there are other costs to take into consideration.

Here are additional expenses to think about when choosing the right company for your office water services.


In addition to the water and the water cooler, you also need to pay for the delivery of the water. The cost is going to depend on how many employees you have and how frequently the water is delivered.

Installation and Maintenance

If you're setting up a water dispenser, you might also need to pay for the installation. Some companies may offer a special deal such as free installation for new customers or with the purchase of a dispenser.

There is also the cost of maintenance of the water cooler. Some companies offer cleaning services for the dispenser since they have to be cleaned regularly.

Some companies also require a contract for water delivery service, and there may be a cancellation fee if you get out of the contract before it ends.


There might be additional costs, such as supplies for your water services. For example, additional accessories such as plastic drinking cups, insulated foam cups for hot drinks, or lids.

Compare and Save on Office Water Services

Need reliable office water services so that you always have refreshing water on hand at the office? Of course you do.

Then be sure to check out our tool to compare different water service companies. Just answer a few questions, and we'll match you up with companies to choose from.

Check out our How It Works page to get started, and you'll be on your way to office water delivery at a price you can rely on.

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